To be honest, I really don't like these kinds of books. We all, picking up something self-help, hope that our life will become better. That we will find the key, and we will get what did not work. And 99% of the time it turns out it's not true.

I have read a lot of books on time management. For the simple reason that I study and work a lot, I have a whole bunch of hobbies, and I want to work and study effectively, while doing well in the joys of life and not be like a downtrodden horse. To be honest, none of them worked. Either the book didn't suit me personally, or it just didn't work out. Many ideas caused rejection, irritation, hatred (yes, and such). I wanted to feel comfortable and not be under the constant stress of remaking myself.

The idea of ​​flylady more or less clarified at one time, but it is more geared towards housewives with children. Of course, Flyled's universal systems can be applied anywhere, including at work and at school, but it was there that they did not take root for me. There are no children and it is not planned, the dwelling is small, we eat little together, so the question "how to have time to do everything around the house" is not worth it to me. And therefore it is necessary to look for something else.

To say that the ideas are not new is to say nothing. It seems to me that, taking into account the experience of the past years, the advanced technologies of planners, reminders, and various services, it is simply unrealistic to come up with something new. But this very simple, concise and kind book opened my eyes. I'm not sure exactly how it happened :)

And that's what got me the most. We strive for material wealth, a high position at work. Nobody denies the importance of money. As Robert Kiyosaki said, only those who have never lacked money talk about the unimportance of money. But Gleb offers this test. What would we write on our tombstone?

"Sasha Ivanova, promoted five sites to the top of Yandex..."
No, something is not right.
"Sasha Ivanova, lost fifteen kilograms..."
Stop!
"Sasha Ivanova, collected for an apartment ..."
STOP, I said!

What do I really want to achieve in life? To achieve a high level of performance in academic vocals, to perform? Yes. Finish your book and print it? Yes.

I am not denying the importance of weight loss or SEO. No. But what is important for me, what is in the first place for me - this is the starting point.

Didn't I know about it? Yes, of course I knew. But damn, why is it all tied up with time management just now? And the devil knows. Why am I just now experiencing such emotions? Probably the author is very prudent :)

Anyway, there are changes already now and today. And I feel comfort and lightness. I didn’t hope that this was possible from the self-help book. But surprises are welcome. So that.

Reading time 8 minutes

One of the most important criteria for success is the ability to use your time with the highest efficiency and return. So in this article we will tell you about a tool that is considered one of the most effective, namely - time management Arkhangelsk.

An amoeba, and not a Man, can be called someone who senselessly and irresponsibly goes with the flow, reacting to external influences, but not using his freedom to build his life and not taking responsibility for what happens to his life and his time. © Gleb Arkhangelsky Time Drive. How to manage to live and work

What could be more important than your own time? What resource has the same value? Time is a source of limitless possibilities, the ability to realize which always depends solely on your actions.

Suppose you have acquired some material resource, for example, shares of some very well-known and reliable company. You certainly paid dearly for them. And in order not to be fooled and not to lose securities at once, you will have to learn the rules and subtleties of the exchange market, or use the services of professional brokers who will teach you in shorter lines. Likewise with time.

It just so happens that you got life, and along with it, the most valuable resource on the planet is time.. A reserve that is absolutely non-equivalent in any material respect, which you got for free, without any effort. So what could be more reasonable and justified than the desire to use this invaluable resource as efficiently as possible?

In this article, you will find information about one of the most successful time management strategies, which was presented in the writings of Gleb Arkhangelsky. Gleb Arkhangelsky is deservedly considered one of the best time management experts in Europe. He is a mathematician and the author of numerous books on effective time management.

The time management technique from Gleb Arkhangelsky has been tested by many years of practice and is objectively considered one of the best tools that can radically change everyone's life. This technique will allow you to get the most out of every day. Do not forget that the ability to manage time is a skill, which means that it can be learned. There is nothing supernatural in this skill, only a set of practical, proven recommendations, step-by-step actions, structural combinations, which are presented in the second book of Gleb Arkhangelsky "Time Drive". This, of course, useful for everyone, work will be discussed later in this article.

Time Drive Gleb Arkhangelsky

The book is written in an easy-to-read language, clearly and competently structured and consists of chapters, each of which offers you a justification for the need to take an important step towards success, recommended to you by the author. At the end of each chapter there is a very specific recommendation that will make it easy to follow the tasks step by step.

1. Rest

The most important aspect responsible for your performance is properly organized rest. It's no secret that continuous long-term mental or physical stress leads to a decrease in concentration, and hence efficiency. Rest is just as vital as work. These are complementary factors. In the book "Time Drive" from Gleb Arkhangelsky, you are given valuable advice, which is designed to streamline your vacation and make it more productive.

• The first essential detail, is the choice of time to rest. The author suggests resting rhythmically, using specific time intervals. Planning a vacation is just as important as the work process. It will be most effective to arrange a five-minute rest every hour and a half of work. Try to organize your time in such a way that you can rest according to the above principle.
• The second important detail, is how you use those minutes of rest. It is very important how you take your mind off work. Many scientists from various countries and departments have proven that the best rest is the maximum distraction from the work process. For example, a small warm-up on the street or in another part of the office may be the best option. The more drastic the change of scenery, the better.
• The third essential detail, is the correct sleep pattern. Our body during sleep uses the change of cycles - fast and slow. The duration of the cycle in different people can vary from an hour to two. Thus, sleep that is a multiple of the cycle length will be most effective. That is, if your sleep cycle is about an hour and a half, then seven and a half hours of sleep will be much more productive than eight full hours. Make personal observations of your sleep, determine the length of your cycle and try to build your rest in the right way.

2. Motivational aspect

Each person sometimes feels a strong need for a motivational resource, whether it be things, a certain state of mind, an emotional mood that should spur, disposition to perform various kinds of tasks. Time management of Gleb Arkhangelsky suggests using the so-called "anchors" - clues that will be attached to your mind and will be associated with the performance of tasks of a specific direction.

The most common "anchor" is, oddly enough, music.

For example, when you need to tune in to rest, you can listen to light, unobtrusive music and drink black tea. When you need to set yourself up for tough, energy-intensive work, hard rock and a cup of strong black coffee might be more suitable. Do not get attached to these associations, this is just an example. Each of you may have your own anchors. It is important not to use "anchors" that are tied to specific tasks when doing work in a different direction. For example, if in order to get in the mood for productive work, you prefer to drink a cup of strong tea, then you should not do this at the moment when you are going to have a good rest. Thus, you simply defocus your "anchor" and it will be less effective.

The head accidentally heard his secretary complaining to his girlfriend on the phone about life: “I’m going to quit ... The salary and so on - everything suits me, but the boss is such a cracker, he never praises, I can’t work like that ...” The head, being a structural and systemic person, wrote in the schedule of daily routine tasks - "Praise the secretary." And every day ticked off the execution. The result is a highly motivated and dedicated employee. © Arkhangelsky G.A. "Time Drive: How to manage to live and work"

The second important action will be eating "frogs"

Yes, it is "frogs". In the time drive of Gleb Arkhangelsky, eating “frogs” means performing small, but not the most pleasant tasks. For example, call an annoying client or, finally, demand a raise from the authorities. Often, the time to resolve these issues is about five or ten minutes, but since people usually put off such matters for weeks, they accumulate over time and develop into significant problems. Agree, why spend several hours to resolve the issue, if you can resolve it in a timely manner in five minutes.

The author recommends that you eat “frogs” in the morning, because in this way, having solved an unpleasant small-caliber task at the very beginning of the day, you will get rid of the obsessive and unpleasant thought of its constant presence in your schedule.

The third important action will be an engineering project - an "elephant".

Larger, global, or large-scale tasks that require a significant investment of time and effort, time management from Gleb Arkhangelsky proposes to break into smaller ones, but with a clear allocated period for their solution. The author calls a global business, whether it's an acting job or an engineering project, an "elephant". "Elephant" cannot be eaten at once, you will at least choke. But the elephant can be broken into a certain number of steaks, which will be much easier to deal with.

3. Targeting

It's scary to tie goals to deadlines. You have to be honest and realistic about your life. And face unpleasant truths. It's scary to take responsibility. And what if it doesn’t work out, but what if I can’t ... It’s much more pleasant to amuse myself with dreams of a better life than to honestly and clearly prescribe what I want and am going to achieve. And to be honest, I have not achieved it - unless, of course, you do. © Gleb Arkhangelsky Time Drive. How to manage to live and work

The fundamental aspect that forms a successful person is the ability to clearly formulate goals and objectives. Proper planning of the working day and the direction of your actions depends on the ultimate goal, which should lead to the systematic implementation of certain tasks.

Imagine that you are a legal entity. Yes, it is legal, not physical. Imagine yourself in the role of some CJSC "Ivanov Ivan Ivanovich". What are the goals of this enterprise? What development strategy should he choose? What team does he need to achieve the desired result? What should be the profit and turnover of this company? Just like in the market, you cannot have one, the most correct or the only correct behavior. There are many ways to achieve certain goals.

Understanding the correct solution comes with experience. But what you definitely should have from the very beginning is a clear understanding of the movement vector. No well-established enterprise operates chaotically. Any activity should lead to the achievement of the goal.

In the book “Time Drive” by Gleb Arkhangelsky, the concept of “native goal” is suggested, that is, a goal that is really close to you. Determining such a goal is often quite difficult, since it takes some time to realize. For example, it seems to you that the best goal for this week would be to buy a high-quality classic suit from a famous couturier. But whether this will be your “native goal” is not entirely clear. Perhaps this choice is facilitated by a good advertising campaign, or just a beautiful appearance. The “native target” should be what you really need. It should be what you feel the need for.

4. Organization of working time

One of the most important aspects of successful time management from Gleb Arkhangelsky is the correct work schedule. The author suggests that you start planning your day in the morning or vice versa in the evening.

A positive aspect of planning a working day in the evening will be a kind of switch to rest, despite the fact that the next day begins with a clear understanding of the work process.

Morning planning is good for clarifying some of the tasks that need to be done, as well as for clarifying floating and unstable nuances that may not always depend on your decisions. The most useful recommendation from the author when planning a working day is to keep a personal diary. This little notebook can very clearly demonstrate to you how wisely and efficiently you use your most important resource - time.

Time management from Gleb Arkhangelsky offers you a special method of keeping a diary developed by the author. The general algorithm for managing the day provides for the classification of daily tasks based on time frames. Hard meetings must be completed at a specific time, while flexible meetings can be done throughout the day, at any time convenient for you.

The book "Time Drive" by Gleb Arkhangelsky is one of the best tools for planning your own time in the domestic and world markets. In this article, we have given you a brief description of some of the chapters and postulates described in the book. Try to adhere to all the principles, and you will see that time management is by no means a fantastic task, but a reality.

(ratings: 3 , the average: 1,67 out of 5)

Title: Time Drive: How to keep up with life and work
Author: Gleb Arkhangelsky
Year: 2008
Genre: Job Search, Career, Management, Recruitment, Corporate Culture

About the book "Time Drive: How to manage to live and work" Gleb Arkhangelsky

Gleb Arkhangelsky is a well-known Russian time tracking expert. He is one of the founders and the main ideologist of the Time Management Society, as well as the founder and CEO of the consulting company Time Organization.

Arkhangelsky wrote several books on time management that became instant bestsellers. Over the past 30 years, not a single book on the organization of time has been written in Russia, and the works of Arkhangelsky became the first of their kind. After all, a few years ago it was believed that, based on the peculiarities of the Russian mentality, it was simply impossible to plan time here. However, the author and members of his TM communities managed to prove the opposite. Planning time is not only possible, but necessary.

Time management is based on a lot of components. Its technologies make it possible to make the most of the much-needed and fleeting time, in accordance with your goals and needs. The true essence of optimal time management is in determining your goals and acting in accordance with them.

Arkhangelsky's next book "Time Drive: How to manage to live and work" has become a "minimum program" for the reader, bringing together the most effective techniques for managing personal time. Here are also universal tips on organizing work and rest time, on motivation and setting goals, their ranking, as well as speed reading. The book is written in such a simple and accessible way that it will be easy and understandable to read even a frank amateur in time management.

Time Drive, gradually revealing the essence of time management, invariably illustrates all its theses with real examples of Russian life, which has become a real gift for the domestic reader. This makes it much easier and faster to understand the essence of time management work.

A lot has already been said about the precious resources of time. The author once again emphasizes that our information age sets an unprecedented pace and not everyone manages to manage even half of the planned. But the author, with unprecedented enthusiasm, motivates the reader not to be afraid to set the most ambitious goals and achieve them. It teaches not only to plan what you want, but also methodically turn your dreams into reality.

"Time Drive" will certainly help its reader to find a common language with Time and fill his life with such accomplishments that he could not even dream of before.

On our site about books, you can download the site for free without registration or read online the book “Time Drive: How to manage to live and work” by Gleb Arkhangelsky in epub, fb2, txt, rtf, pdf formats for iPad, iPhone, Android and Kindle. The book will give you a lot of pleasant moments and a real pleasure to read. You can buy the full version from our partner. Also, here you will find the latest news from the literary world, learn the biography of your favorite authors. For novice writers, there is a separate section with useful tips and tricks, interesting articles, thanks to which you can try your hand at writing.

Quotes from the book "Time Drive: How to manage to live and work" Gleb Arkhangelsky

The rules of creative laziness are simple:
If you are already lazy, then 100%, without trying to do something else at this time, think, solve problems, etc. Pure laziness is a pure feeling of the fullness of being and the universal harmony of the universe.
Consciously make a decision: "I want to be lazy - and I will do it." Without hesitation and remorse.
Before creative laziness, load the brain with information on an important creative problem for you. But do not think about the problem during laziness itself!

Try not to think of yourself as a “specialist in such and such a department” or “manager of such and such a service”, forget for a while that you are part of a large system, depending on bosses, clients, many rules, etc. Look at himself as a Personal Corporation, CJSC "Ya". This corporation has all the same controls as any firm, for example:
personal strategic planning - setting long-term goals;
marketing - study of the labor market;
personal accounting - accounting and planning of money, etc.

If it is difficult to create a list of key areas right away, take 30-40 paper cards and write out your usual daily activities on them. For example, “writing a report”, “conducting an interview”, “answering a client’s call”, “talking with a friend on the phone”, etc. Then arrange these pieces of paper into 5-7 groups, each group contains tasks that are similar in meaning. When a logical structure of these groups is drawn, it will be enough to come up with simple names for them. Your key areas are ready.

The third step in creating a personal TM system
Formulate personal values ​​and set long-term goals to make your dreams come true.
Brief recommendations:
Manage your "personal corporation" proactively.
Clear the stamps and draw "your day in a few years."
Define your values ​​with a memoir.
Formulate a personal mission in the form of an epitaph.
Look for your calling.
Identify 5-7 key areas of your life.
Make an overview chart of life goals by key areas and future years.
Make the closest and most understandable goals measurable.

On the left, all your daily "steaks" and "frogs" are written out. On the right side, you mark their completion or non-completion every day. If any work was not supposed to be done today, leave an empty space. If it was supposed, but not implemented, put a dash. If done, check the box.

Maxim Biryulin, president of the Electroflot trading network, spoke about his friend's top manager. “He has been using a four-color pen for several years now and writes all the tasks in the diary only to her. Ordinary tasks are in blue, priority tasks are in red, delegated “for control” tasks are in green, unpleasant and postponed ones are in black.

As a rule, the optimal mode is about 5 minutes of rest every hour. Perhaps - 10 minutes after 1.5 hours. Duration from an hour to an hour and a half is the most comfortable interval for a person for continuous work. Remember school and university: a lesson is 45 minutes, a “pair” is 1.5 hours.

The second step in creating a personal TM system
Learn how to tune in to difficult and frustrating tasks to reduce the amount of time you spend working on them.
Brief recommendations:
Use "anchors" to adjust to different tasks and rest.
Use the "Swiss cheese method" when swinging.
Eat at least one "frog" daily.
Crush the "elephants" into "steaks" that bring you closer to reaching the "elephant".
Reward yourself with “in-between pleasures.”
Keep a daily to-do table with a list of performance rewards.
Try a pinafore calendar.

The prose of life: yesterday - early, tomorrow - late, today - no time.

Download for free the book "Time Drive: How to manage to live and work" Gleb Arkhangelsky

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Time management is not only diaries, plans and deadlines. It is a technology that allows you to use the irreplaceable time of your life in accordance with your goals and values.

Building your own time management (TM) system

Step 1. Rest

You need to rest rhythmically during the day, five minutes per hour. The stronger the switch during the five-minute a, the better you will rest and recuperate.

Vladimir Mayakovsky expressed the principle of maximum switching in a simple slogan: "Comrade, remember the simple rule: you work while sitting - you rest while standing!"

Laziness is not always bad. Often this is a normal defensive reaction of our body. creative laziness are simple.

If you are already lazy, then 100 percent, without trying to do something else at this time, think, solve problems, etc. Pure laziness is a pure feeling of the fullness of being and the universal harmony of the universe.

Consciously make a decision: "I want to be lazy - and I will do it." Without hesitation and remorse.

Before creative laziness, load the brain with information on an important creative problem for you. But do not think about the problem during laziness itself!

Subject to these rules, creative laziness will become an inexhaustible source of new ideas and solutions. And also - a wonderful ohm and recuperation.

Sleep efficiency is greatly improved by consistent bedtime and wake-up times. Your body gets used to a certain time, falling asleep and waking up becomes easier. It is also advisable to ventilate the room well and do not eat a few hours before bedtime.

What to do when you get sleepy at work? If you can not afford a full day's sleep, then there are alternatives:

A little afternoon nap in the car, if you have one. Do not spare 20-30 minutes for this, they will pay off with a much higher afternoon performance;

“microsleep” for 10–15 minutes right at the workplace or somewhere else: in a meeting room, in an armchair in a far corner, etc. To disconnect from external interference, you can put on headphones with your favorite music.

When planning time, it is important to remember that the "fullness", "saturation" of time, its "quality" is no less important than its purely arithmetic quantity.

Step 2. Motivation

How to get involved in the work, so as not to waste time on the buildup, sorting out the little things and not finding the strength to take on the main thing? AI has a good concept of "anchor". This is any material binding (, color, word, movement, ritual) associated for us with a certain emotional state.

Owner of a network of gas stations, Kyiv. “I do complex intellectual work to the music of Joe Dassin. I'll explain why: I had the best job during my student years in a hostel. Young, a lot of strength, in parallel two higher educations and another job ... And there were four tape cassettes for the entire hostel, and all four were Joe Dassin. That's how this music became an "anchor", including energy resources, as in youth."

Anchors make it easier to switch from work to work.

The next question is: how to get involved in the task, if it is quite complex and energy-intensive? The “Swiss cheese method” will help to spend less time and effort on the buildup. Try to complete the task not in a logical order, but in an arbitrary one, “gnawing out” small pieces from different places - the simplest, most pleasant, etc. For example, when preparing a report, you can first select illustrations, write a few paragraphs that are simple and understandable to you, and etc. After a while, so many holes will form in your “cheese” that it will not be difficult to “finish” it.

Another way to spend less effort when working on complex tasks is “intermediate joy”. Break the work into several stages and assign yourself a small reward for completing each stage.

There are things in our life that require, perhaps, quite a bit of time, but are unpleasant. Call an unfriendly client; finally call a plumber; ask your boss for a pay raise, etc. In time management, such tasks are called “frogs”. A large unpleasant problem can be easier to solve by breaking it into a large number of small “frogs”.

The smaller the deadline for the task and the larger it is, the more difficult it is, as a rule, to force yourself to complete it. This is especially true for very large tasks, in the terminology of time management - "elephants". For example: writing a dissertation; development of a plan for the region; in home; language learning; improving your physical fitness.

The only way to "eat an elephant" is to cut it into small, measurable "steaks" and eat one such steak every day. At the same time, it is important to cut the “elephant” into such “steaks”, each of which really brings you closer to eating the “elephant”.

An easy way to bring all your "elephants" and "frogs" together, and motivate yourself to complete the necessary tasks every day, is to start a table of regular tasks.

On the left, all your daily "steaks" and "frogs" are written out. On the right side, you mark their completion or non-completion every day. If any of today was not expected - leave an empty space. If it was supposed, but not implemented, put a dash. If done, check the box.

Next to this table, it is useful to write down a few "intermediate joys." For example, list non-urgent purchases that are pleasant for you and agree with yourself: “for every next 15 ticks in any column, I buy the next pleasant thing.” You will be surprised at how much faster your long-term business is progressing.

Step 3 Goals

Try not to see yourself as a “specialist in such and such a department” or “manager of such and such a service”, forget for a while that you are part of a large system, depending on bosses, clients, many rules, etc. Look at himself as a Personal Corporation, CJSC "Ya". This corporation has all the same controls as any firm, for example: personal strategic planning (setting long-term goals); (study of the labor market); personal (money accounting and planning), etc.

We proactively plan for the future of our "personal corporation", expressing our dreams in the form of long-term goals. We do not expect favors from nature, but we take them ourselves. To do this, we need to clearly understand what we want from life. This is not as easy to do as it seems.

Try to imagine one day in your life in 3-5 years. Don't limit yourself to what you "should" or what you think is "possible" just yet. It is better to describe this vision of the future in writing, in the form of a 1-2 page essay.

It is important to distinguish between “native” goals (a doctor from a small town writes about how he will create a medical center. It is clear that this goal has been gained through suffering, deeply comprehended, a person really understands why people need it and why he needs it) from “a photocopy of a glossy magazine page "- an imposed goal ("I leave my snow-white Porsche, I come to my snow-white office, managers in snow-white shirts run to follow my valuable instructions ...").

The next step is to try to identify your core values, based on which you can formulate long-term goals.

The next step is to formulate a personal mission. One of the Western consultants said well:

Goals are what we take from life, win, get.

Mission is what we give, bring into this world.

Now it is useful to identify the key areas of your life. For example: personal ; family; friends; hobby; ; ; well-being, etc. Key areas will help us not get lost in the chaos of affairs and set life goals more accurately.

In classical management and time management, it is recommended to set goals using the SMART technique - from the words specific, measurable, achievable, realistic, time-bound - specific, measurable, achievable, realistic, time-bound.

For example, not just “I want to hold a good position”, but “I want to become a top manager in a telecommunications company, with an annual income of at least ... USD, no later than the next three years.”

Step 4. Working day

The indisputable truth of time management: the plan of the day should be. The plan does not exist in order to drive yourself into a rigid framework and not respond to changing external circumstances. A plan is just a way to navigate in changing circumstances.

Plan the day from the evening - the last working day closes well, it is easier to switch to non-working hours and, a new day begins with a fairly clear and definite picture of upcoming affairs, and not with chaos. Comfortable in more stable and predictable activities.

Planning a day in the morning goes well with solving “clarifying tasks”: agreeing (or confirming) the time of meetings with counterparties, issuing instructions and clarifying information to subordinates, etc. It is convenient in less predictable activities when the importance of “clarifying tasks” is higher.

Determine which of the common types of diary suits you best: with a week view - convenient for coordinating meetings and tasks of different days among themselves - or with a day view - convenient for a large number of tasks per day.

Rich opportunities for improving planning in the diary are provided by such a simple thing as a bookmark. On it you can:

Write out tasks that are not rigidly tied to a specific day, so that they are always in front of your eyes;

Keep a list of the most relevant contacts at the moment;

Write out "topics for reflection": not tasks that require execution, but thoughts that require.

But the most useful use of such a bookmark is to use it as a "strategic card": write down your long-term goals on a bookmark in your diary. Such a “strategic cardboard box” will constantly remind you of the goals, and you will not drown in the routine.

When planning a day, we are dealing with three types of tasks:

"hard" meetings - tied to a specific moment in time ("presentation at 12.00");

"flexible" tasks - not tied to hard time ("find out the presentation time");

"Budgetable" tasks - large priority tasks that do not have a hard deadline, but require a large resource of time ("prepare for the presentation - 2 hours").

The day planning algorithm is as follows (on the example of a diary with an overview of the day).

1. In the free space (usually located in the diaries to the right of the time grid), make a complete list of "flexible" tasks (not tied to the exact time).

2. Highlight 2-3 priority tasks in red. The implementation of "flexible" tasks start with them.

3. On the time grid, schedule "hard" meetings - tied to the exact time. For priority tasks that require a sufficiently large resource of time, budget for this time.

4. Fill in the time between "hard" meetings during the day, starting with the "red" tasks.

Step 5. Planning

The ancient Greeks had two different words for time. "Chronos" - linear, astronomical, measurable time, the usual time for diaries and organizers. And "kairos" is a convenient moment, convenient circumstances for doing something.

Many tasks are almost impossible to tie to a hard execution time. The ability to fulfill them is connected with the presence of the necessary "kairos", the context, the totality of favorable circumstances.

A contextual planning system can be set up in any regular diary. To do this, do the following.

Identify contexts that are relevant to you (usually 5-7 are enough).

Create sections in your diary or categories in Outlook that match these contexts.

When approaching any context (“kairos”), it is enough to look into the corresponding section of the organizer and refresh the necessary things in your memory.

Another way to manage "kairos" tasks in the diary is to write them down on sticky notes and attach them to the days you expect "kairos" to come.

An interesting example. They say about Alexander Sergeevich Pushkin that when reading a devastating review of one of his works, he wrote out the name of the author and the title of the review on a piece of paper, which he put in a special crystal vase. When the "kairos" "caustic mood" came, Pushkin took out one of these pieces of paper from a vase and wrote about the author of the review of the epigrams y.

In order to keep all these tasks under control, you only need three main sections in your planning system.

1. Day: tasks for today - the plan of the day in the diary.

2. Week: medium-term tasks - the implementation of which is predicted in the next week or month.

3. Year: long-term goals - all others.

What is needed is not a rigid plan for a period, but rigid transfers of tasks between sections. Namely...

1. In the evening, when planning the next day, the “Week” section is viewed. Everything “ripened to completion”, the most relevant, is transferred to the “Day” section.

2. Once a week, when planning the next week, the "Year" section is viewed. All the most relevant is transferred to the "Week" section.

Such a system allows:

On the one hand, do not drive yourself into the framework of a rigid plan, do not try to prescribe the future in too much detail, making plans for the week / month;

On the other hand, do not give everything to the will of the waves, guarantee yourself that the right task will be remembered at the right time by regularly reviewing the “Week” and “Year” sections.

Step 6. Priorities

If I were asked to convey the essence of this book in one line, I would say this: "Waste your irreplaceable time on the Essentials."

The first thing the prioritization begins with is clearing your life of imposed affairs. At the level of a particular day, this means, in particular, the ability to say “no” to things that do not correspond to your goals, values ​​​​or principles.

I'm not saying that it is necessary to give up mutual assistance and the ability to work in a team. Mastering the art of saying “no” does not mean becoming a person from whom you will never get help, who loses friends and good acquaintances. Sometimes it is useful to meet the boss's relatives and help a friend get a job. But if for some reason you don’t want to do this, don’t be afraid to politely but firmly refuse.

The next way to free up time for the main priority is to buy someone's time. The only way to do this is by delegating tasks, when we do not spend our time on the task, but buy, literally or figuratively, someone else's. We will understand delegation broadly: not only as transferring a task to a subordinate, but also transferring it “horizontally” to colleagues, purchasing an external service, etc.

It is important to understand that priority does not exist by itself. Each of us has our own system of criteria in our heads. For different people and for different tasks, these criteria and their “weight coefficients” are different. The concepts of “better”, “worse” and “priority” do not exist on their own, but only in relation to a certain system of criteria.

It is interesting to look at the experience of PricewaterhouseCoopers auditors, for whom prioritization is especially important, since each of them works in the conditions of a large number of projects and under the supervision of several managers, each of whom sets his own tasks. At the trainings in different groups, approximately the following system of criteria was formulated.

1. The source of the task and its perseverance (the level of the leader who set the task, and the priority of the task for him).

2. The contribution of the task to the overall result (company goals, project goals).

3. Influence on the work of colleagues "horizontally".

4. Urgency.

5. Own interest in the task.

6. Complexity, time-consuming (difficult tasks - in the first place).

7. Availability of currently available resources (information, etc.).

Once you've prioritized your long-term goals comparatively, take a look at your calendar and determine roughly what percentage of your weekly budget you allocate to each of these goals. It often turns out that the time spent on different goals does not coincide at all with their priority: the most significant gets the least time.

Step 7 Information

Any person who wants to achieve success in our time cannot do without a personal "information management" system. This system should answer both the simplest questions, such as “how should documents be stored on the desktop?”, and the most complex ones, such as “when, how and what to study?”, “what, how and why to read?”, “how generate brilliant ideas in a situation of uncertainty?

Information management in personal work begins with a reading system. Here are a few simple reading guidelines.

1. Provide yourself with the opportunity to return to the desired (key) information.

2. Apply immediately. Read the page - put it into practice, only after that read the next one.

3. Prioritize your reading. I think it's more useful to pick two or three chapters that you really need, read them thoughtfully and get the most out of it, than skim through the entire book.

Area of ​​immediate attention containing 7±2 objects "closely needed";

The area of ​​distant attention is everything else.

The main rule of attention management: if you bring something closer to the center of attention, be sure to move something away from it.

This is similar to the Japanese kanban inventory management system. Your department is allocated several square meters of warehouse, they are surrounded by a clearly visible line. You can manage your warehouse balances as you like, but you have no right to go beyond this line and occupy more square meters than you are allotted.

Step 8: Absorbers

Timing, accounting and analysis of time consumption are tools for combating absorbers.

Timekeeping is easy. Take any notepad that you feel comfortable carrying with you. And from the very morning, start recording in it everything that you do during the day. Refer to the notebook about once every half an hour or an hour and fix all the cases with an accuracy of 5-10 minutes.

Minor interruptions and distractions (less than 5 minutes) you can tick in the boxes. At the end of the day, count the number of ticks, multiply by two or three minutes - and get a quantitative indicator for one of the most unpleasant and inconspicuous time thieves.

With the help of timing, you can get data on such issues, for example.

What amount (or percentage) of my time do I spend on long-term priority projects?

How much time do I spend on tasks that, in principle, I could delegate, but for some reason I do it myself?

What percentage of my time do I spend on sinks?

One of the most typical time wasters is the public transport or car. Here are a few ways to optimize your spare time: read or listen to audiobooks; aite - if you really aete; choose non-standard routes and times; learn (for example, learn a language); plan; make outgoing calls, etc.

Where do you get the time to introduce time management techniques into your practice? The first rule: use any "waste of time" for this. For example: in a smoking room, in a traffic jam or while walking, in the manager's waiting room, etc. The second rule: create a clear rhythm for improving personal efficiency.

1. Daily - one small clearing of rubble. Mail in the inbox, papers in the center of the desktop, tasks with close due dates in Outlook, and so on.

2. Weekly - introduction of new time management techniques. Conducted a total timing of the week; threw away all the papers and started a diary; came up with a folder structure for storing files in My Documents, etc.

3. Quarterly - "disciplinary week". We live right, we do not give ourselves concessions, we allocate half an hour a day for time management.

And most importantly, remember: investing time in time management is not a cost, but.

Step 9. "TM-bacillus"

How to "infect" your subordinates with "TM-bacillus"? First, with the help of the TM-bacillus, you need to use internal, voluntary resources, and only then - external, coercive resources.

The first step in a volunteer strategy is to lead by example. The effectiveness of this method is difficult to overestimate. Present, rather than declare, organization, punctuality, respect for the time of colleagues and subordinates.

The second step is to create motivation to use TM techniques. It is motivation (not to be confused with “stimulation”): not a system of rewards and punishments, but an understanding of why time can and should be managed.

Third step - move in small steps, but rhythmically. Offer subordinates new techniques regularly, at least once a week. The simpler and clearer these techniques are, the better.

Sometimes, in the implementation of time management, one cannot do without an administrative resource. How best to apply it? Better less tools, but - mandatory. Come up with simple and quick "carrots and sticks".

And in conclusion - the main principle: calculate the price of your time, the price of the unit's time. Try to express in money. And fight for time as hard as you do for money.

Time management of personal and family is not an easy task. You can hardly write a formal schedule here. You need to be able to negotiate. I propose a few simple principles as a basis for such agreements.

1. "We are together" does not mean "we do the same thing."

2. Everyone should have time for themselves.

3. The principles of mutual must be spoken out explicitly.

I believe that time management should be taught like swimming and reading: the sooner the better. If not from kindergarten, then at least from early or middle school age.

There is no need to invent anything special for students and senior schoolchildren. As a rule, they perceive with great interest exactly "adult" technologies - "I have everything like real managers." For primary school age, it is necessary to introduce more elements of the game, color, excitement.

Self-motivation ("elephants", "frogs", "carrots", etc.) - procrastination and postponing important tasks in children's time management is usually a key problem;

Overview table of daily affairs - as one manager said, now his son does not forget that in addition to “walk” and “watch TV”, there are also “do homework” and “take out the trash”, and meets him in the evening like this: “Dad, cheers, I managed everything today!”;
planning good grades - with the help of review tables.

Step 10TM Manifest

You can use the 35 Day Planning Methods and the 28 Self-Motivation Techniques to your advantage. You can go to the next level and establish a logical and structured personal time management system. And finally - you can master the ideology, feel the spirit, feel the fundamental principles.

Most of the frequently heard doubts about time management - for example, "dry and dehumanize", "damage human interaction", "incompatible with creativity" - are just a warning about the dangers of techniques applied without understanding the spirit of the methodology. Well, you can cut yourself with a knife and prick yourself with a fork, but that's no reason to eat with your hands. You just need to learn how to properly handle the tools. Including - with ideologies and methodologies.

The ideology of time management is based on simple facts and axioms.

Life is given to a person once.

Time is the stuff life is made of.

Time and human actions in it are irreversible.

Time management - the term is not quite correct (although convenient), you can not manage time. You can organize time. Under the "organization of time" I propose to understand the whole complex of questions about the relationship between man and Time, namely...

1. How to go quickly and competently, without overworking on the way - efficiency.

2. Where to go, how to choose goals - strategy.

3. Why go, how to realize and "crystallize" your values ​​- philosophy.

Briefly, I would express the TM ideology as follows: "Thoughtfully and meaningfully use the irreplaceable time of life in accordance with conscious personal values ​​​​and priorities." Everything else will follow - both techniques and their competent application without distortions and "harmful side effects".

Establish a competent rest during the working day and after hours. Human life is subject to various rhythms, so rest should also be rhythmic. For example, 5 minutes every hour.

During the rest, distract yourself to better recuperate. Instead of surfing the internet, take a walk or do some exercise.

Make laziness creative. During periods of laziness, load your brain with information on an important creative topic for you and be 100% lazy without trying to solve problems and without tormenting yourself with remorse.

Increase your sleep efficiency by falling asleep and waking up on a schedule and optimizing its duration. Our sleep consists of several cycles lasting 1-1.5 hours. When the duration of sleep is a multiple of the length of the cycle, waking up is much easier. Before going to bed, ventilate the room, do not eat up and unload the brain from daytime worries - take a walk or read an art book.

Apply "microsleep" during the working day. Human biorhythms have two ups and two downs during the day. The first decline occurs around 13-15 hours, the second - in the evening. If you rest 10-15 minutes during the first recession, the work will go much more efficiently.

Motivation: how to deal with unpleasant tasks

To complete complex and unpleasant tasks faster, learn to tune in to them using "anchors", material attachments - music, colors, rituals. But don't use a work-related anchor when you're on vacation.

Apply the "Swiss cheese method" - do the task not in a logical order, but in an arbitrary one. After a while, so many holes form in the "cheese" that it will be quite easy to "finish" it.

Break the task into several parts and reward yourself by completing one part. Eat at least one "frog" every day - perform a simple but unpleasant task. Usually such tasks accumulate and become a problem. If you solve one of them every morning, then they will quickly end and provide a good mood for the whole day.

Break up "elephants" (large tasks) into "steaks" (pieces). If the task is huge and impossible, break it down into manageable chunks. Measure the time spent on elephant tasks. Fixing a quantitative indicator pushes a person to action.

"Burn the ships" - create a situation where it is impossible to refuse any task. Such situations allow certain types of people to work more efficiently.

Create a daily to-do list and mark completed tasks in it. Too many omissions on any item will give you an alarm signal and force you to do the right thing.

Make a pinafore calendar. In the upper line, write the past years in numbers, in the bottom - the future, and in the rows of the table - the days of the months. Every morning, when starting work, cross out half of the day that has come. In the evening - the second half. This will help you feel the passage of time.

Goals: how to bring dreams closer to reality

Define a mission, define personal values, and set long-term goals. Instead of a "reactive" approach - a reaction to external circumstances, use a "proactive" one - build life as you wish, actively influence events.

To set goals, imagine how you want your day to look in a few years. Try to get rid of imposed stamps - expensive cars, watches and other attributes - if they are not of real value to you.

The “memoir” will help to determine the values. Write down the main events of your life. The Memoir will allow you to create a list of core values ​​and will encourage you to spend a few minutes each day on the question of the Main.

Formulate a personal mission in the form of an epitaph. What will change in the world and what will be left after you when everything is over?

Look for your calling. If we can change the mission, then the vocation cannot. Calling is when you understand that no one will take this cart apart from you. It can be not only a revolutionary discovery, but also a simple life task.

Identify 5-7 key areas of your life in order to see the overall structure and establish harmony in various areas of activity. The key area map is like a tree. Instead of a chaos of small deeds, there are clear branches with deed-leaves.

Chart your life goals by key areas and future years to track where and how you are moving. Sometimes it’s hard to understand what you want, but it’s better to make a little mistake and subsequently adjust your plans than to realize years later that time has passed and nothing has been achieved.

Make the closest and most understandable goals measurable using the SMART technique:

• S specific - specific
• M easurable - measurable
• A chievable - achievable
• R ealistic - topical
• T ime-bound - limited in time

Be clear about what you want and in what time frame, and then express it in terms of money.

Working day: how to organize it in a rapidly changing world

Contextual and medium-term planning using the "Day - Week" method will help you always meet the deadline.

For tasks that are difficult to tie to a specific time, a contextual approach is suitable. For each such task, set up a separate diary page or task category in a computerized planning system.

When working as a team, contextual planning boards are useful, where projects are listed in rows, and team members are listed in columns. Tasks are listed at their intersection. The manager will immediately see the tasks for which the subordinate is responsible, and the issues that need to be discussed.

It is more efficient to plan tasks with a strict due date for a year, a week, and a day, following the rules for moving tasks between sections. In the evening, when planning the next day, the “Week” section is viewed. Everything relevant is transferred to the "Day" section. When planning the next week, the Year section is viewed.

This approach allows you not to drive yourself into a rigid framework and ensures that the desired task is remembered while viewing the Year and Week sections.

The "Week" section can be supplemented with the following planning tools.

• List of tasks for the next few weeks on a separate page of the diary.
• List of tasks on stickers in a special section of the diary. Looking through the section every day, transfer stickers with “ripened” tasks to the coming day in the diary.
• An overview schedule of regular tasks.
• Planning board with tasks for the next few weeks.
• Planning with a list of "flexible" tasks for the week next to the "hard" time grid or a bookmark with "flexible" tasks.

The "long-term" section is a "strategic cardboard box" with a list of key goals for the next six months or a year. It may contain:

• plan of key events for the year;
• deadlines for key projects;
• a list of small tasks with a long deadline that did not fall into the contextual sections of the diary;
• schedule of birthdays, anniversaries, etc.

Similarly to the "Day - Week" principle, you can organize the work of employees on the planning board. To do this, list employees in columns, planning horizons in rows, and tasks at their intersection.

To control routine tasks, a table is useful, in the rows of which these tasks are listed, and in the columns - the time in which they need to be completed. At the intersections, done and not done things are marked. Skipping such a task does not play a big role, but a large number of omissions will immediately become noticeable.

For long-term tasks, determine how much time per day they will take, and enter them into a weekly plan. To do this, take the total amount of work, labor productivity, and calculate how much time the task will take in total. Then divide this time into parts and implement them into a weekly plan.

Planning: how to meet deadlines

Set up a personal work day planning system using "hard" and "flexible" tasks. Take 10 minutes to create a complete picture of the tasks for the day. The plan of the day must be collected in one place and must be in writing. Choose the format and media of your choice. The main thing is that you really like it, and want to return to it.

Adjust the plan throughout the day as circumstances dictate. A drawn up plan is not a dogma, it is needed for changeable situations.

Get a "strategic card" with key long-term goals. On the same sheet, you can write out tasks that are not tied to a specific day, so that they are always in front of your eyes; keep a list of current contacts; write out "topics for reflection", etc.

Separate “hard”, “flexible” and “budgetable” tasks in your daily plan.

• "Hard" - tied to a specific moment.
• "Flexible" - not tied to the exact time.
• "Budgetable" - large and important tasks that take a lot of time, which do not have hard deadlines.

Plan first hard, then budgeted, then flexible tasks.

Select 2-3 priority tasks in the list and start working from them. Priority cases include urgent and supervising the work of subordinates. Completing tasks in this order will allow you to get the most important things done, even if some of the lower priority tasks remain unfulfilled.

Plan "hard" meetings with a reserve of time. Coordinate with partners the accuracy with which you need to come to the meeting.

Stock up on redundant information in case things don't go according to plan. This will save you time if the partner does not meet you, the recorded mobile phone will be unavailable, and there will not be a single taxi at the airport at night.

Priorities: how to weed out the superfluous and find time for the main thing

Learn to weed out unnecessary cases and highlight key tasks. Expand your arsenal of "giveaway strategies" to clear your life of unnecessary things. Teach others to say “no” without giving reasons.

Use "healthy don't care" and put off unnecessary things for as long as possible. Often things just don't get done.

"Buy" time by hiring professionals. At the same time, you can not hire permanent assistants, but limit yourself to one-time services.

When giving assignments to subordinates, do not make them obligated to remind you of them. Create an overview of tasks on your own and control their execution.

Use weighted estimates to prioritize tasks. Determine the criteria and significance of each of them so that they add up to 100%. Then evaluate the task for each of the criteria, multiply the scores by significance, add them up and get the final score. Then sort the tasks by those grades.

Information: how to manage creative chaos

Implement techniques for filtering, storing and quickly moving information to keep it under control.

Read at least one serious business or fiction book a week. Leave speed reading to specialists who deal with large amounts of information. Read less is more.

Return to key information more often - write out page numbers, thoughts, make photocopies, draw diagrams.

Apply knowledge in practice, and only after that start reading the next book.

In the process of reading, prioritize - it is better to carefully read a few key chapters than skim through the entire book.

Filter out information garbage received from the media - try to get only the information you need. Record programs and watch them at a convenient time and without advertising, spend less time in front of the TV or on the Internet.

Use email that doesn't require an online presence. You can write and the addressee read the letter at a convenient time.

Master the ten-finger touch typing method - you will start writing quickly and save a lot of time.

Turn off the new mail notification, which distracts from current affairs. Check your email 3-4 times a day. Agree with colleagues on a clear time for verification. Set up automatic e-mail sorting and give attention to it in order of priority.

Use email folders as a "Day - Week" control tool. Distribute letters into thematic folders and leave no more than 15-20 of the most important messages in the Inbox.

"Grow" order in the documentation by the method of limited chaos:

1. Create a "place of chaos" - an incoming drive where all documents are stored.
2. Clear the "place of chaos" by selecting the most easily identifiable types of documents, and next to the place of chaos, a "place of order" will begin to form.

Get a card file of thoughts. The accumulated thoughts can combine with each other and give birth to new ones. As you develop any ideas, separate them into separate directions.

Organize the information space in accordance with the structure of human attention. Consciousness can work with only one object, preconscious - with 5-9, subconscious - with an infinite number. If you bring something closer to the center of your attention, be sure to move something away from it. This will allow you to optimally spend your attention.

Allocate an area on the desktop for 5-9 main current tasks, incoming and outgoing drives, contextual trays and control trays using the "Day - Week" method. At the end of the working day, arrange the documents from the outgoing drive into thematic folders.

Devourers: how to find reserves of time

Use sink-detecting techniques to tap into time slack. Keep track of your time for 2-3 weeks to understand what you spend it on. About once an hour, record all the cases with an accuracy of 5-10 minutes. Mark small breaks with checkmarks in the margins.

Create 2-3 quantitative performance indicators and track them over time. As soon as you begin to visually fix a quantitative indicator, it will begin to change for the better.

Periodically re-timing to stay “in good shape” and correct distortions in your personal time budget in time.

A typical reserve is travel time. Fill transport and travel time with useful things for you.

Have a plan in case of technical force majeure. The computer broke down - do what you didn’t have enough time for. And be sure to back up your important data.

Run your meetings more efficiently:

• determine the format of the meeting and do not mix different formats within the same meeting;
• determine the circle of participants, the leader who directs the course of the discussion and makes decisions, and the secretary who draws up the minutes;
• make a list of questions for discussion;
• determine the duration of the meeting and assign a person responsible for the time;
• organize the environment, equipment and distribution of information materials;
• present all issues discussed at the meeting in the form of diagrams;
• record and circulate the decisions made so that you can refer back to them at the next meeting.

Remember that the time management system requires constant improvement.

"TM-bacillus": how to convey the TM-idea to others

We will not achieve 100% efficiency if we do not coordinate our personal time management with the people around us. Bring the "TM-bacillus" to those around you so that they use their time wisely. Consider the value of your time and fight for it as hard as you do for money.

When offering TM ideas to your manager, show their usefulness for the business, not comfort for you. Start with tools that are useful and cheap for the boss. Imagine them “in action”, not in theory. Your idea should come to the leader's head on its own - this will facilitate its acceptance.

Convince subordinates of the effectiveness of time management by personal example. Motivate its use - employees must understand why time is needed and can be managed. Suggest new techniques regularly.

Implement TM techniques gradually, using a minimum of tools. Come up with simple and quick "carrots and sticks". Try the techniques on one employee or department so that everyone can see the real pros and cons.

To implement time management in personal relationships, learn to negotiate. Do not try to impose your preferences on your partner, look for compromises that allow you to take into account the tastes of both parties.

Take time to restore your energy and performance. What is obvious to you is sometimes not so to another person, so clearly explain or write down the principles of the relationship.

Offer time management to children in the form of a game, developing in them a “proactive” approach to life.

TM Manifesto: From Tool to Ideology

Applying time management techniques without understanding the ideology will allow you to use only a small part of their capabilities. But having understood the ideology of TM, you will learn how to manage your personal time and reach a new level.

Time management is a multi-level system that can change a person's values. From technical time management, you will move on to thinking about your goals and priorities.

Axioms of time management:

• you always have freedom of choice;
• only you are responsible for your actions and choices;
• without constant development, you are just an amoeba.

Even small actions change the world for the better. Grow, move, never stop.